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Project Secretary

  • Location: Kingston upon Thames, KT1 1TG
  • Salary: Competitive
  • Job Type:Contract

Posted about 1 month ago

  • Sector: Non-core sector
  • Contact: Joanna Davies
  • Contact Email: joanna.davies@nrl.co.uk
  • Contact Phone: 01942 323277
  • Duration: Initial 6 months
  • Start Date: 20 November 2024
  • Expiry Date: 20 December 2024
  • Job Ref: V-184886

On behalf of our client, NRL Recruitment are looking for a Project Secretary for work in the Kingston Upon Thames area.

Candidates should have experience in a similar role previously and have good experience with Microsoft office package with advanced user status in SharePoint, PowerPoint etc.

Duration: Initial 6 months contract

Start: Jan 2025

Location: Kingston Upon Thames KT1 1TG

Rate:  You requested hourly rate PAYE

Hours:  Mon-Fri standard hours. Full time office based.

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The role:

Provide secretarial and organizational activities to the Project Manager. Guarantee general secretarial duties and an efficient service to the Project Team


Mission:

  • Receive and screen telephone calls, emails and/or visitors

  • Know and use spoken and written appropriate foreign languages fluently

  • Update appointments calendar, telephone and address references

  • Draft incoming and outgoing correspondence, compose and type letters and actions e-mails

  • Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required

  • Support the preparation of reports and presentations using appropriate software

  • Occasionally attend to meetings, taking notes and write reports

  • Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirements

  • Arrange international travel, handling also complex itineraries

  • Check Passport and Visa requirements and arrange necessary paperwork

  • Prepare the order for all the materials necessary to office activities (stationery, etc.)

  • Process project, travel, business expenses, if required

  • Be discreet in managing information and tactful / polite in interpersonal relationships

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About NRL

The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.