We are currently seeking an experienced Executive Assistant / Office Manager with experience in the engineering or construction sector to play a key role in our team.
Job Summary:
We are looking for an experienced Office Manager to oversee the daily operations of our office and support our team. The ideal candidate will have a strong background in office management and experience as an Executive Assistant within either the construction, engineering or utility industries and will be adept at managing a wide range of administrative and operational tasks. This role requires exceptional organisational skills, attention to detail, and the ability to handle multiple priorities efficiently.
Outline and Responsibilities:
Office Management:
- Set up systems for the day-to-day office operations
- Coordinate maintenance and repair services for office equipment and facilities
- Ensure the office environment is clean, organized, and conducive to productivity
- Provide administrative support to senior management and project teams, including scheduling meetings, managing calendars, and coordinating travel arrangements
- Act as an Executive Assistant to the Directors
- Prepare and edit correspondence, reports, presentations, and other documents as needed including the compilation of Board Reports
- Handle incoming communications, including emails, phone calls, and mail, and respond on behalf of the team when appropriate
- Assist with HR functions, including onboarding new employees, maintaining employee records, and coordinating training and development activities
- Support the implementation of HR policies and procedures
- Assist with budget preparation and expense tracking
- Manage accounts payable and receivable, and coordinate with the finance department on financial matters
- Process invoices, expense reports, and purchase orders
- Assist project managers with project documentation, scheduling, and resource allocation
- Track project progress and ensure deadlines are met, providing updates to management as needed
Communication and Liaison:
- Serve as a point of contact between the office and internal/external stakeholders, ensuring effective communication and follow-up
- Facilitate the flow of information within the office and across departments
- Liaise with and manage the requirements of the Directors
- Maintain and organise office files and records, ensuring easy retrieval and secure storage
- Develop and implement efficient systems for document management and information flow
- Foster a positive and productive work environment
- Promote collaboration and effective communication within team
About You:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Experience and Qualifications:
Experience:
- Minimum of 5 years of experience in office management, with a strong background in the construction, engineering, or utilities sectors.
- Proven experience in managing office operations and supporting senior management.
- Proven experience in under taking the role of Executive Assistant to Directors
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with project management tools and software is a plus.
What We Offer:
- Competitive salary
- Opportunities for professional development and career advancement.
- Collaborative and supportive work environment.
- Chance to be part of one of the biggest projects in the North East
How to Apply:
Interested candidates should contact Allan Stevenson in the first instance:
T: +44 (01642) 917 486
M: +44 (07525) 592 753
E: allan.stevenson@nrl.co.uk
The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.