Looking for a receptionist to be based in the Woking office 5 days a week for holiday cover between Thursday 22nd August until Friday 30th
Reception Duties:
Greet clients and guests, including organising visitor parking as required
Answer, screen, and forward incoming phone calls
Provide basic and accurate information in-person and via phone/email
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, liaise with landlord reception team)
Ensure reception area is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)
Look after meeting room suite, including ensure all rooms are set up ready for meetings
Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches
Receive, sort, and distribute daily mail/deliveries
Arrange courier collections as required
Order taxis and keep log of bookings
Order stationery and issue stationary to staff
Order PPE and control PPE stock
Order catering sundries for the office including tea, coffee, sugar, milk, fruit etc.
Admin Assistant Duties:
Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
Deal with new supplier requests
Organise staff collections /cards
Ordering, arranging lunches and drinks to meetings as needed
Arrange travel and accommodation via the corporate travel company
Update CVs to company format
Assist with new start inductions
Support with the clearing out and archiving of old paperwork to help office maintain agile and clear desk status
Maintain log of staff parking allocations
About NRL
The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.