Document Controller

Vacancy ID: 1030515
Created Date: 03.01.2020
Job Title: Document Controller
Salary Negotiable
Temp or Perm: Contract Role
Region: South West
Sector: Defence
Consultant: Emma Lamb
Consultant Phone: 01942 323277

Job Description:
NRL are currently seeking an experienced Document Controller to work on a contract basis, at Devonport Dockyard in Plymouth. This will be working for one of our leading clients within the Naval & Defence sector.

About The Role:

  • Interrogation of Document Management Systems to compile and validate data for key design records.
  • Engage with stakeholders to determine the sufficiency and accuracy of those records.
  • Develop and populate a database of asset and document information, paying close attention to detail, working methodically and logically to produce accurate results.
  • Assist in the development of reports and KPIs to highlight areas of excellence or requiring improvement.
  • Carry out additional document control related duties and responsibilities which may be required e.g. workflow, hazard protection and retrieval of documentation. 

Job Specific Competencies:
  • Oral and Written Communication: Excellent verbal and written communication skills with all levels of internal business stakeholders and external customers and suppliers.
  • Customer Service: Proactively anticipate and respond promptly to internal and external customer needs; Respond to all requests for service and assistance.
  • Planning & Organizing: Prioritize and plan work activities; React well under pressure; Ensure information is organized and accessible.
  • Quality: Demonstrate accuracy and thoughtfulness; Delivers timely and accurate results; Tasks completed efficiently and within required timescale.
  • Quantity: Produces an appropriate quantity of work; Able to manage multiple projects; Able to determine project urgency in a meaningful and practical way.

Required Education, Skills and/or Experience:
  • Document management experience in a regulated environment would be advantageous.
  • Knowledge of electronic document management systems is desirable (training can be provided).
  • Must have good working knowledge of Microsoft Office suite and familiarity with Access and SharePoint.
  • Ability and willingness to learn our internal processes and systems.
  • Must be approachable and capable of quickly establishing and maintaining relationships with stakeholders.

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